The 50-Point Corporate Event Planning Checklist
Having organized over 200 corporate events across Bhubaneswar and Odisha, the RK Event team has compiled this definitive checklist — organized by timeline to ensure nothing falls through the cracks.
6 Months Before (Strategic Planning)
- Define event objectives and success KPIs
- Set the total event budget with contingency (10–15%)
- Identify the target audience and delegate count
- Create the initial event concept and theme
- Shortlist and visit venues
- Book the venue (deposit required)
- Assign an internal event coordinator
- Engage professional event management (RK Event)
3 Months Before (Vendor Coordination)
- Book catering service with menu samples
- Confirm keynote speakers and panelists
- Book AV production company
- Create delegate registration system
- Send save-the-date to all attendees
- Arrange accommodation for outstation attendees
- Book photographers and videographers
- Design event collateral (banners, badges, brochures)
1 Month Before (Final Preparations)
- Send formal invitations with agenda
- Confirm all vendor contracts in writing
- Create detailed event run-of-show
- Plan seating arrangement and floor plan
- Organize transport logistics
- Prepare backup plans for AV failure
- Finalize catering headcount
- Brief all staff and vendors on event schedule
This list continues for 22 more critical check-points covered in your planning session with RK Event.
Contact RK Event for a personalized corporate event planning consultation — we bring this checklist to life for your next Bhubaneswar event.